Congregations are required to complete an annual Congregation Personnel and Delegates Report.
Reports Due: March 1st
Each
year, congregations are required to complete a Congregation Personnel and
Delegates Report. This report is crucial, as all information submitted is used
to update numerous records for both the Diocese and The Episcopal Church. In
addition to congregation information, this form requires that each congregation
list their elected Diocesan Convention Delegates and Alternates.
In addition, congregations are requested to submit the
latest version of their congregation’s Directory, Annual Report,
and Bylaws with the Personnel and Delegates report.
Continuing with the
procedure introduced in 2017, we are asking all congregations to complete this
report online. The online report asks you only to review your previous
year’s report and update any information that has changed. This process greatly increases the
efficiency of completing this annual report for all involved.
Each congregation
will receive an email with a link to your online report. It is your
responsibility to contact Lesli Graft at the Diocesan Office via email at LGraft@epiok.org to confirm that we have the correct contact person and email
address on file.
The
report must be submitted as soon as possible upon completing your
congregation’s Annual Meeting. However,
it must be submitted no later than March 1st.
As a reminder, the delegates from
Diocesan Convention have modified the
calculation for Mutual Ministry Support based on
adherence to canonical requirements.
Beginning with April 2019’s payment (for March’s revenue), the Mutual Ministry
Support rate will drop to 16% if the following conditions are met:
1) Mutual Ministry Support (MMS) and prior month’s payroll are paid by the 15th of the subsequent months.
2) Parochial Report and Personnel Report for 2018 have been submitted by March 1, 2019.
3) Audit Report have been submitted for 2017 by March 1, 2019.
4) MMS and payroll payments must be current, Parochial and Personnel Reports for the previous year and Audit reports for 2017 must have been received by the Diocese.
5) The 2018 Audit must be completed by September 1, 2019.
Otherwise, MMS will remain at 17%
This modification will help promote
fiduciary responsibility. If you have any questions about this process, please
contact William Buchanan at (405) 232-4820 or via email at WBuchanan@epiok.org.
Thank you for your
cooperation in this important piece of our diocesan ministry.
If you have any
questions about the Congregation Personnel and Delegates Report or the
submission of the congregation’s Directory,
Annual Report, or Bylaws, please contact Lesli Graft at (405) 232-4820 or via
email at LGaft@epiok.org.